Strategic Business Administrator

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UIBS is looking for a new Strategic Business Administrator to support the CEO. 

You will manage business operations related tasks for the CEO such as creating reports, organizing travel and accommodation, taking meeting minutes, and other organizational tasks.

To perform this role properly, you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an office manager, business support, executive or administration assistant in the past.

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Providing general administrative support.
• Designing and implementing a plan of action for each area of business 
• Overseeing the budget and expenses of each department
• Identifying inefficiencies in a department's productivity and performance 
• Researching new innovative ways to improve the business model through technology and resources 
• Understanding current market trends applicable to the company's market